SDOH Guidance on Use of COVID-19 Vaccine Doses Remaining; Vaccine Redistribution Information
The New York State Department of Health (SDOH) has released guidance concerning use of COVID-19 vaccine doses remaining at end of day or clinic for providers participating in the New York State COVID-19 Vaccination Program :
It is the New York State policy that all available doses of the vaccine must be used as quickly as possible. Therefore, it is critical that all vaccine providers plan accordingly to ensure every dose is administered. Proper planning includes confirming the exact number of recipients from a priority population available to be vaccinated before drawing the first dose from a new vial. All providers should keep a daily list of “stand by” eligible individuals to be notified of open appointments for vaccine administration on short notice. As soon as providers are aware that there are more doses than people to be vaccinated, “standby” eligible individuals should be called, or other steps must be taken to bring additional eligible recipients to the facility or clinic before the acceptable use period expires.
See the document below for full guidance:
In addition, SDOH provided additional information about COVID-19 Vaccine redistribution requirements:
The facility that is redistributing the vaccine must have a signed CDC Redistribution Agreement, as well as a completed NYSDOH Request to Redistribute Vaccine Between Locations (see attached document), that has been approved by NYS DOH after submission to CovidVaccineRedistribution@health.ny.gov. The facility must maintain all redistribution records as indicated in the agreement.
The provider site receiving the vaccine from the provider site redistributing it must be enrolled as a COVID-19 Vaccination Program Provider.
After the facility that is redistributing the vaccine submits a completed CDC Redistribution Agreement and NYSDOH Request to Redistribute Vaccine Between Locations, if the request is approved, both the redistributing AND receiving sites will be asked to complete and submit a single Vaccine Transport Tracking Sheet. This form includes facility site names (sending and receiving facilities), dates and time of redistribution, vaccine lot numbers, vaccine expiration dates, temperature of vaccine during transport, and number of doses.
Inventory in the New York State Immunization Information System (NYSIIS) or in the Citywide Immunization Registry (CIR) must be updated by both participating providers. The receiving site should update the inventory before administering any doses and no later than 24 hours after receiving the redistributed vaccine. The facility redistributing the vaccine should ensure inventory is updated within 24 hours of the transaction.